Communicating Club Activities
Club Newsletter
The club newsletter should be designed to provide information about the Interact club to all interested parties, including club members, the school newspaper, the sponsoring Rotary club, the district Interact committee, local media, and RI. When creating a newsletter remember to include the following:
- Information about proposed, ongoing, and recently completed service projects and fundraising efforts
- News from RI that pertains to Interact
- Reports from the club’s officers, committee members, and directors
- A brief summary of each meeting
- Information about the sponsoring Rotary club’s activities that may be of interest to the Interact club Be sure to include the name and address of the Interact club, its meeting time and place, the name of the sponsoring Rotary club (Placerville Rotary Club), and the Rotary district number (5190). Consider distributing the club newsletter electronically. Your sponsoring Rotary Club is providing this site for this purpose.
Project Forms Submitted to RI
The Incoming Interact Officer Data Form and the Interact Project Data Form should be completed and returned to the Data Services Department at RI World Headquarters. These reports are essential for RI Interact records and also provide an opportunity for Interact club projects to be promoted in various RI publications.
Internet
Use this Web site for your Interact club. A Web site can serve as an effective tool for sharing information about your club with your sponsoring club, other Interact clubs, and your community. It can also include links to your sponsoring Rotary club’s Web site (www.placervillerotary.org) and the RI site (www.rotary.org).
Public Relations
Interact clubs and their projects are likely to receive more support if the community knows about them. A good image in the community helps clubs recruit new members and contributes to an accurate, positive image of Interact and Rotary. Publicize club activities in school and local newspapers and other media. The public relations committee of the sponsoring Rotary club should be able to provide lists of local media contacts.
Make sure that someone is taking pictures at all of club events and that these pictures show participants in action (not just people shaking hands and facing the camera). Send photos and project information to the district Interact chair for use in the district Interact newsletter and to the district governor for inclusion in the governor’s monthly letter to Rotary clubs in the district.
Also send the photos and information to the Community Programs Section at RI World Headquarters for potential use in various RI publications.